Manually inputting data can be tedious and time-consuming. Data capture streamlines documentation and allows for the automation of multiple processes, improving reliability and efficiency of those processes. Where manual data input has employees tied down typing in information from hand-written forms, automated data capture systems change the game by converting information into a form that can be read and used by computers.
Automated data capture methods
An integrated automatic data capture system (ADCS), such as a full supply chain ERP (enterprise resource planning), is able to automate freight bill of lading generation and automatically takes the appropriate actions when the delivery is received. The process is the same regardless of the type of address. ADCS can even incorporate and automate your freight processing - and it takes stress off of your finance department.
For example, an ERP using RFID (radio-frequency identification) technology can provide you with all of the above benefits, with the addition of removing all manual input from your POD (proof of delivery) processing. Simply put, there’s a lot that ADCS can do for you. The actual benefits, however, are much more straightforward.
5 Advantages of automatic data capture system (ADCS)
1. Improved Clarity and Efficiency
Replacing physical documents with digital copies reduces clutter in your workplace. This makes all documents available to authorized personnel at any time, from any device with access. Long are the days of searching for misfiled documents.
2. Faster Turnaround
More work can be done when you’re not waiting on forms to process. Consider how long it takes for an employee to confirm everything on a POD processing form. When everything can be scanned using RFID technology, it can be confirmed instantaneously, cutting hours of work down to seconds. This opens up room for training employees into more profitable roles, allowing you to reinvest for a greater return from your team.
3. Reduces Paperwork, Costs, and Frustration
Every one of the aforementioned benefits will save you time and money, but automating your processes does the same more directly, as well. If you haven’t made the jump to digital yet, you’re probably wading through high volumes of paperwork on a daily basis. It takes a lot of money to keep that all organized. You’re paying for filing cabinets, printers, ink, the labor needed to keep it organized, and if you rent your office space you’re paying for additional square footage so that you have room to store it all. Making the jump to digital eliminates all of that.
4. Reduced Errors
Compared to manual data entry, automatic data entry greatly reduce errors. Company documents can be filled out, stored, retrieved and used more accurately. Fewer errors mean less money wasted. The 1-10-100 rule states:
- Preventing an error that will affect the company costs $1
- Correcting an error already made costs $10
- Allowing an error to stand costs $100
Run the numbers however you like; the longer you allow mistakes to stand the more they hit your company’s pocketbook.
5. Automated Data Capture Will Save You Money
The more streamlined your processes, the more efficient your business. The more efficient your business, the more money you save on daily operations. Stop needlessly spending money on outdated processes. Collect the difference, reinvest in your business, and get a leg up on the competition.